Human Resources

HIRING PROCESS 

HIRING PROCESS CHECKLISTHR4 

1)  Create job descriptionsHR5 

2)  Hire part-time and temporary helpHR5 

3)  Find applicantsHR7 

4)  Review resumesHR7 

5)  Hold phone interviewsHR9 

6)  Check background and credit reportsHR10 

7)  Hold in-person interviesHR10 

8)  Test applicantsHR12 

9)  Make an offerHR14 

10) Use results-based payHR17 

11) Use payroll and benefit servicesHR19 

 

NEW EMPLOYEE 

NEW EMPLOYEE CHECKLISTHR19 

Once person is hired 

1)  Order a new computerHR22 

2)  Set-up the new phoneHR22 

3)  Add network logon nameHR22 

1)  Create job descriptionsHR22 

4)  Set-up PC workstationHR22 

5)  Set-up e-mail addressHR22 

6)  Add phone extension to appropriate group mailboxHR22 

7)  Inform Director of First Impressions of new phone extensionHR22 

8)  Add to e-mail listHR22 

9)  Create an auto signatureHR22 

10) Add to appropriate e-mail distribution listHR22 

11) Add all upcoming client and company events on calendarHR22 

12) Add to BranchNet subscriptionHR22 

On the first day of work 

13) Introduce to team and give tour of the officeHR23 

14) Present new employee packet with insurance information and sign employee acknowledgementHR23 

15) Sign barge in letterHR23 

16) Complete payroll documentsHR24 

17) Sign confidentiality agreementHR24 

18) Complete I-9 form and W-4 formHR25 

19) Set-up long distance codeHR25 

20) Update employee phone directoryHR25 

21) Discuss 401(k) and health benefitsHR25 

22) Provide coaching material CD’s and systems manualHR26 

23) Train on phone systemHR26 

24) Train on copier & fax machineHR26 

25) Train on contact management system and BranchNetHR26 

26) Assign security keyHR27 

27) Read office copy of “Raving Fans”HR27 

28) Contact payroll service to add new employee (if applicable)HR27 

29) Associate Wealth Advisors onlyHR27 

Two weeks after hire date 

30) Update phone directory list on message systemHR28 

31) Order name tagHR28 

32) Add to building directoryHR28 

33) Order business cardsHR28 

34) Order name plaque for door or cubeHR28 

35) Add bio to websiteHR29 

36) Add information to newsletterHR30 

37) Update welcome packet letterHR30 

38) Submit health insurance paperworkHR31 

 

EMPLOYEE RETENTION  

EMPLOYEE RETENTION CHECKLISTHR32 

1)  Print employee Satisfaction and 360 SurveyHR34 

2)  Print employee performance appraisalHR34 

 

EMPLOYEE TERMINATION  

EMPLOYEE TERMINATION CHECKLISTHR35 

1)  Hold exit interview and obtain coaching materials, security key and name tagHR37 

2)  Forward phone to another team memberHR38 

3)  Remove network logon nameHR38 

4)  Redirect e-mail to another team memberHR38 

5)  Remove phone extension from group mailboxHR38 

6)  Remove e-mail from distribution listHR38 

7)  Move calendar items to another team memberHR38 

8)  Remove BranchNet subscriptionHR38 

9)  Remove from employee phone directoryHR38 

10) Re-code security keyHR38 

11) Remove from payroll servicesHR38 

12) Remove from copier cover sheet listHR38 

13) Remove from phone directory list on message systemHR38 

14) Remove bio from websiteHR38 

15) Remove from newsletterHR40 

16) Remove from welcome packet letterHR40 

17) Notify health insurance company of terminationHR41 

18) If licensed, notify Broker Dealer of terminationHR41 

TABLE OF CONTENTS 

Resources

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TEMPLATE 1: Human Resources